PROJECT MANAGEMENT
Clean-Pro Systems has a fully equipped department to supplement the promoting of self-managed in-sourced sites.
You can expect the best quality at the best prices for all your needs.
PRODUCTS TO SUPPORT CLIENT ON SITE
programmes(s)
Financial Analysis
Benchmarking
Control
Supporting and Training
Needs
Facilities
(General, Windows)
Negotiation Support
Contract Set-up
Normalised Methodology
General & Specialised
Technical Advisory
Reporting
Rollout & Field Support
Comprehensive Training in
English, Afrikaans, Zulu and Sotho,
covering Technical and soft skills
for Cleaners, Team Leaders,
Supervisors and Management
Quality Audit
Norms and Standards
Complete & Hand-over
to Client
Typical Project Time Line
INITIAL START-UP & SITE ASSESSMENT
Initial Meeting with Project Owners and Team
Kick-off Meeting with key internal stakeholders.
Survey of entire site to assess requirements.
DEVELOPING NORMS & STANDARDS
Develop Norms and Standards required in the various spaces
Conduct a time and motion study in order to establish standardised productivity and coverage norms
required in the various spaces.
Taking into consideration each area’s special requirements, in order to appropriately assign the re-
quired number of staff, supervisors and equipment / consumables that are necessary to maintain the
area at the appropriate level in the most cost effective manner.
TRAINING
Training Programmes (Cleaning, Garden; Hygiene; Facilities):
Develop Training Manuals and Provide training to all Facilities Staff
Results-orientated programmes for all staff that is centred on the best practices and operational excel-
lence, with a healthy balance between high and low frequency activities.
Optimising insourced services - Provide Training to Managers, Supervisors and Team Leaders
Provide practical training based on visuals with regards to use of equipment, chemicals and tools.
Practical Training - Infield training untill end of contract period
Conduct practical training infield with all on-site staff to compliment and inbed the theory training until
the end of the contract period.
STAFF MANAGEMENT
Standardise all operational duties, advise on staffing requirements to maintain the needed solution,
technology for time and attendance, assignment of duties & required supervision to ensure value for
money service.
Operational staff required to be included in each proposed structure i.e. all staff that would have direct
day-to-day involvement in the serviceable function (Including reliever and specialised services
component).
QUALITY AUDITS
Quality and Safety Officers
Compile Internal SLA’s, KPI’s, Standardised Methodology, Management Reporting Tools.
Develop Quality Standards for sites that will be aligned to policy and procedures for Insourced Services.
TECHNICAL ADVISORY & OPTIMISED
OUTSOURCED SERVICES
Analysis of Management support and training needs, script and roll-out and onsite implementation
Perform need analysis of site in order to design a result orientated manual for (Asset Management and
Maintanance, Electronic Management System, Storage Facilities Management, Equipment, Chemicals,
Tools and Consumable) with implementation tools and reporting for insourced staff.
COST & TIME CALCULATION
Analysis of building / space inventory, financial Analysis, Benchmarking
Design Calculation Model
Implementation of a model for time and cost control
Technology & Software Tools
Increase transparency and predictability of current and future costs. Provide calculation tools.
Calculate project specific data and benchmark against market / industry averages.
BILLS OF QUANTITIES
Advise Management and Procurement of effective resource utilisation, capital equipment and chemical
procurement strategies.
Determining the Bill of Quantities for cost effective purchasing Consumables, Brushware, Chemicals
and Equipment.
Advise standard procedures for an effective and efficient inventory management system; of material
including chemicals (mixing / dilution of chemicals) consumables, tools and brushware.
Compile a reference manual in determining sites (current & future) bill of quantities for supply of
Consumables, Brushware, Chemicals and Equipment.
The use of formulas and industry norms and standards in this manual as this will be used for current
and future purchasing.
PROJECT IMAGES
SALES
Melissa Hawkey
sales@cleanprosystems.co.za
Tel: +27 63 483 0508
OPERATIONS
Kaylene O’ Connell
Operations Manager
operations@cleanprosystems.co.za
Tel: +27 71 603 6889
010 054 6001 / 3
086 225 3431
sales@cleanprosystems.co.za
Unit 8 Wilry @ Apex
8 Auckland Street
Apex Benoni, 1501